30th APAN Meeting Travel & Visa Informations


Most visitors to Vietnam need a visa to enter the country. Visas are exempted for the citizens of the countries that have signed a bilateral or unilateral visa exemption agreement with Vietnam. For more information, Click here

There are several ways to apply for visa to Vietnam for APAN30, please refer to the following options:

Option 1: Apply for a Visa from your country
If you need a visa, you will be able to obtain a tourist visa at the closest Vietnamese Embassy or Consulate. Alternatively, you may wish to contact a local travel agent in your region for visa assistance. We recommend that you obtain your visa prior to arrival to Vietnam. You may need an invitation letter which will be sent to you by the organisers once your registration has been confirmed. You can also download it here

Fee: Pay directly to your closest Embassy or Consulate. The costs of Visas differ in each region.

Option 2: Visa Assistance In the case that you are unable to apply for a Visa from your country of origin
we are able to assist you in the Visa application process. In this situation, you must send us a copy of your passport pages that include your personal details and photo to res@dmc.com.vn. The process will take approximately 5 working days, after which, we will alert you by email with your "Visa approval" which will allow you to board your flight and to obtain an entry visa on arrival to your port of entry to Vietnam. When you receive this "Visa approval", please remember to print it out, and take it with you together with two recent passport sized photos and present them at the custom office at the port of entry in order to get your visa stamped. Please note this option should be used as a last resort and you are strongly encouraged to obtain a Visa prior to arrival to Vietnam.

Visa stamp fee: US$ 25.00, to be paid at the custom office at the port of arrival
Service fee: US$ 55.00, to be paid for DMC at the Congress hotel at registration

Disclaimer: This information has been provided to you as a guide only. Make sure you confirm your Visa requirements with your closest Vietnamese Embassy or Consulate for information appropriate to your case. Delegates are responsible for their own Visa’s and the Conference Organisations will not be responsible for any complications in Visa applications.



220 Volts; 50 Hz; alternative current.



Hanoi experiences the typical climate of northern Vietnam, where there are four climate seasons: summer (from May to August); autumn (from August to November); winter (from November to February); spring (from February to May). April weather in Hanoi can be unpredictable as temperatures may range from 28-30?C. The weather can be dry and hot.



The Vietnam currency is the Vietnamese Dong (VND). The rate of exchange is approximately 1 USD =19,000 VND. Foreign currencies can be exchanged at the bank, exchange bureau or hotel reception desk. ATMs are scarce and should not be relied on for extra cash. USD20 notes that are in good condition (no markings or torn notes), are the most commonly accepted for exchange.



Travel to a new land always involves a sense of wonder and excitement. Exploring new places, meeting new people and knowing new cultures are enriching and enlivening. Apart from the fun and enjoyment, there could be situations in a foreign country where you might need any help or assistance. It is actually a good idea to carry the important and emergency phone numbers of the place you are visiting. This would ensure safety and co-operation in a land where you are a guest for a few days.

While traveling to Hanoi you may need certain important phone numbers which might come handy during times of emergency. And, it is always better to keep these phone numbers if you find yourself in any kind of unpleasant situation Hanoi city also offers list of emergency phone numbers on which you can contact in case of any help or aid like police, fire, ambulance etc. Hanoi also has Foreign Consulates in Hanoi so that you could access them during emergency and other needs.

Emergency Numbers:
Police 113
Fire Brigade 114
Ambulance 115
International Telephone Service 110
International Telephone Service Rate 112
General Inquires 1080
Melia Hotel Emergency Number +84 4 3 934 33 43

Conference Organizers will accept no responsibility to cover in full or in part the cost of medical, surgical or any other health-related expenses incurred by participants while in Vietnam or during travel. Participants are strongly encouraged to check their health insurance coverage—including possible medical evacuation—prior to their arrival in Vietnam, and/or to subscribe specific health insurance coverage for this occasion.



We recommend that all individuals get their own travel insurance in advance of travel. Please note that if you have any existing health problems you may want to seek medical advice. We recommend that you look at your Department of Foreign Affairs website for recommendations for travelers going to Vietnam. You may want to check that all your vaccinations are up to date however since the conference will be in a 5* hotel it is unlikely you will need additional vaccinations since you are not going ‘off the beaten track? The Daft website recommends that you boil all drinking water or drink bottled water with intact seals, avoid ice cubes and raw and undercooked food, and avoid un-pasteurized dairy products. The risk of exposure to malaria is very low in Vietnam, particularly when the stay is restricted to the main tourist areas and cities like Hanoi and Ho Chi Minh.



One of the things that was the most overwhelming for visitors about Hanoi was the amount of things for sale there. There are many, many stores everywhere you go. At first, the number of stores, and the amount of goods for sale made it tough for you to concentrate on what you want to buy to take home.

Hanoians are known for several special things. Hanoi's lacquer items are lovely, and you can get many things that are lacquered. It is also famous for their silk embroidered paintings, which are amazing. Hanoi also has many shops with beautiful linens that are embroidered with traditional Vietnamese scenes, symbols, etc.

The larger stores and supermarkets are open between 08:00 and 20:00 seven days a week.



Dress for this occasion is smart casual.



You will be receiving other documents during the International Conference to accompany this Program and Abstract book. In your Conference bag, you will find various brochures from organisations that are affiliated with the Conference Organisers. We will also release a daily newsletter, advising you of amendments to the schedule and other important and timely information, such as information on Satellite Sessions. It is advisable that you do not carry valuables in your conference bag and that you personally label it very distinctively so as to avoid the inadvertent exchange of your personal material. There will be a pocket in the Conference Bag where you can place your Business Card In case of loss of your bag, please report it to the Conference Registration desk or to any Conference staff. Conference organisers do not hold any responsibility for any loss or misappropriation of personal effects within or outside the Conference Site.



There will be simultaneous interpretation of all oral presentations during all sessions. The languages for interpretation are Vietnamese and English. In most cased documentation and other materials will also be provided in both languages.



Most middle and higher range hotels offer access to internet, which may be included in the room rate or charged at an additional cost (please check with your hotel). Wireless internet is available in the Melia for the duration of the conference for laptops. We will provide a limited number of computers on site for participant use, otherwise provide your own laptops. There are many internet cafes in the area where you can access the internet for reasonable rates, please ask at the Conference registration desk for more information.



First aid services are available 24 hours per day at the conference venue. Please call the hotel operator in case of emergency. Participants with special needs are invited to inform the Conference Secretariat prior to their arrival in Hanoi or on registration.

A quiet room has been set aside for those who, for any medical reason, would wish to rest during conference hours. Please locate this room on the map of the Conference site or seek guidance from Conference staff.



There are several post offices along the streets in Hanoi. Please ask receptionists at the conference venue/ hotel to get the service easier.



The international dialing code for Vietnam is 84 and the local telephone code for Hanoi is 4. You can get a telephone or fax services in your hotel or in some public services outside.



Conference participants will be served a buffet lunch for every day of the conference. Lunch will be served in Ballroom 3 and the Eloriental Restaurant on the First Floor. The buffet will include a variety of options, with Western and Asian influences. The buffet will be clearly labelled to assist you to make your choices such as Vegetarian, Western, Halal, or without beef. If you have any food allergies, please seek advice from the Food and Beverage personnel with the assistance of Conference staff.



SIM cards can be purchased in local shops to give you access to local mobile services.



Smoking is allowed in some areas of the hotel. Please ask the receptionist or see the hotel map to know the locations. It is the Conference policy that smoking is NOT allowed in any area designated as part of the Conference site, including corridors leading to session rooms

If you have any questions, please contact the organizing team at md@dmc.com.vn.

© Copyright 2009 - 2010 APAN | | Last updated: 28 Aug 2010