APAN Council Meeting

Time : Jan 28  14:00-16:00
Place : Room A
Chair : Shigeki Goto

Agenda :


1. Summary of Bangkok meeting
2. Discussion (*)
3. Action items
4. AOB

(*) Specific items will be fixed during the general assembly.
The general assembly is a superset of the council meeting.

For this meeting, the only primary member without a representative was BAERIN. HARNET participated through has videoconference.

The following motions were raised to the group:

Motion 1:

Arising from the adoption of the fiscal year to run from 1 January to 31 December at the APAN Meeting in Cairns in July 2004, members recognize that there is a transition from legacy membership periods to this new calendar year based membership period. As such, members will make good any prorated adjustments in their membership dues to align to this new calendar year based membership period.

Motion 2:

Membership dues can be paid in partial payments not exceeding 4 payments per year, notwithstanding that members should strive to settle their membership dues in single annual payments to reduce administrative overheads.

Proposer: APAN Treasurer
Seconder: George McLaughlin, AARNET

An issue was raised about the minimum amount to be paid. After some deliberations, it was agreed that the motions should not be too restrictive to be able to accommodate the different circumstances faced by the members as well as the secretariat. So it was decided not to fix an amount.

For the amount that each primary has to give, Lawrence said that a formula for calculating this was approved in the last meeting in Cairns and the secretariat will find this information.

The above motions were approved. The secretariat were asked to send financial report to the primary members.

An advisory from the Strategy Committee was then presented as follows:

As well as an advisory from the Election Committee:

  1. As set out in clause 7.1 of the APAN Bylaws, the elected officers of APAN comprise:

    (e) APAN Chair
    (f) APAN Vice-Chairs
    (g) APAN Treasurer
    (h) APAN Committee Chairs

    The above positions were filled at the 18th APAN meeting in July 2004. There is no requirement for an election at the 19th APAN meeting

  2. As set out in clause 7.3 of the APAN Bylaws, the term of an elected officer is 2 years. An individual may hold the office for a maximum of 2 consecutive terms of office. Thereafter he must abstain from the same office for a minimum period of 2 years.

  3. As set out in clause 7.6 of the APAN Bylaws, elections shall be carried out at an APAN Meeting immediately preceding the expiry of the term of office of elected officers. Each newly elected officer shall hold the post of Officer-Elect and work closely with the incumbent officer to ensure smooth transfer of responsibilities and tasks on 1 July.

  4. Consequent to items 2 and 3 above, the next elections for the positions set out in 1 above will be held at the 21st APAN meeting in Tokyo with those elected to take up their positions on 1 July 2006.

  5. The Election Committee proposes to call for nominations for the positions set out in 1 above in October 2005, prior to the election to be held the 21st APAN meeting in February 2006.

Advisory note from the Election Committee:
The current holders of the positions set out 1 above will be eligible to stand for a second term (if nominated). The maximum period of office is two 2-year terms. If all current officers are elected for a second term, none of them will be eligible to stand at the following election. This is not an immediate concern as this situation would not occur until July 2008, and the likelihood is that there will be natural retirement by some occupants before that time.

George McLaughlin
on behalf of the Election Committee
27 January 2005

Before the meeting was adjourn, the Network Technology area made a request that a technical person be provided by APAN to this Area.