Call for Working Group and Task Force Sessions at APAN43

The Working Group, Task Force and Committee Chairs of APAN are invited to submit their meeting/workshop proposals to APAN43 in India in February 12-17, 2017. The Working Groups (WGs) and Task Forces (TFs) are the most important activities in APAN, which APAN meetings must be very supportive of.

APAN43 will reserve at least 4 tracks of 3 days from Tuesday (February 14) to Friday (February 17) morning for all WG/TF sessions, plus two additional pre-meeting tutorial/workshop tracks on Sunday (February 12) and Monday (February 13). These sessions include WG/TF meetings, WG/TF workshops and APAN/TEIN Joint Workshops.

Key Dates of Submissions

  • By Midnight of October 30, 2016 GMT

    The Intention of Meetings/Workshops must be submitted. It must include title, names emails and affiliations of the proposers, 5 keywords, target audience and size, and seating arrangement (if no specific requirement of seating arrangement, the seating will be arranged as classroom style). Also, please indicate any scheduling constraints due to travel arrangements, availability of resource persons etc, and indicate other regular WG/TF sessions (if any) that your session should not overlap or clash.
  • By Midnight of November 30, 2016 GMT

    The Outline must be submitted. It must include information of brief meeting objectives and proposed speakers with name and affiliation. This is to provide at least information on the website for prospective attendees as well as meeting sponsors.
  • By Midnight of January 9, 2017 GMT

    The Full Proposal must be submitted. It must include speakers’ short biographies, their topics and abstracts and any technical requirements.


Guidelines for submission of Proposals

You may submit your proposal in by filling the session submission form and sending it to the APAN Secretariat.

When making a submission, you can choose a session structure that suits your WG/TF, such as a moderated discussion or presentations or panel. The time can also be flexible to accommodate the meetings, most meeting slots will be 90 minutes, but the last slot in the afternoon is only 60 minutes.

All proposals will be accepted based on space availability and we will attempt to accommodate all requests, on a first-come, first-served basis. Your flexibility with day/time selections and meeting duration will assist us in accommodating your request.

After the WG/TF Meeting Intention deadline on October 30, 2016, the APAN Program Committee will release the remaining space for other workshops and presentations selected through an open public call. Please make sure your WG sessions at least submit their intentions by that first deadline.

The session submissions once approved, will appear in the APAN43 Program Schedule.