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  1. Budget: The APAN Board sets aside at the AGM 10% of its end-of-year balance for grant funding approved activities in the next year, i.e. to the next AGM.

  2. The APAN Grant Program aims to:

    • Strengthen regional collaboration
    • Enhance digital infrastructure and services
    • Support scalable, reusable, and sustainable community initiatives
    • Enable skills and community development, particularly for early-career and emerging leaders

  3. Who Can Apply
    Applications are open to:

    • Working Group / Task Force Chairs
    • Committee Chairs
    • Board Directors
    • APAN Member Nominees

    Funds can be spent on any items and activities that provide meaningful value to the community being supported. This includes assets, travel support, leasing, workshop costs, salaries/fees, etc. They need to be specified in the proposal budget.

  4. Process:

    1. Grant Application Cycles for 2026

      • Cycle 1: February – 31st March 2026 (Grant decision: April 2026)
      • Cycle 2: June – 31st July 2026 (Grant decision: August 2026)
      • Cycle 3: October – 30th November 2026 (Grant decision: December 2026) – To be executed in 2027.
    2. Applications are initially reviewed by the GM and then submitted to the Board for assessment at the end of the cycle. 
    3. Applications are approved on a first-come/first-served basis while sufficient grant funds are available.
    4. All grant funds must be submitted to the APAN Secretariat, to meet audit requirements for agreed expenditure and proper receipts.
  5. Submissions must use this APAN Grant Application form
  6. Funding amounts:
    1. Grants will be funded to a maximum of $7500 if there are no other contributions.
    2. Grants will be funded to a maximum of $15000 if there are matching contributions (cash/quantifiable in-kind)
  7. Funded projects must provide activity and expenditure reports every three months from the date of approval. Reports will be reviewed by the Board.
  8. Conclusion: Funded activities must include a final report and accounting of expenditure when they conclude. Poor/inadequate reporting will make it harder to be approved for future funding.
  9. Intellectual Property: Rights around any Intellectual Property generated by the project will be negotiated with the grantee. APAN seeks to ensure that all grant outcomes are made reasonably available to all APAN Members.